JPF 2023-09-03 Office Administration – Estimating Department

Posted on: September 13, 2023

Date: September 13, 2023

Job Title: Office Administration – Estimating Department

NOC Code: 14100


  • Setup quotes into EData in a timely manner, and prepare any physical files needed.
  • Turn quotes into work orders in EData, and prepare any physical files needed.
  • Obtain POs from customer portals and send PO confirmations as necessary.
  • Stamp prints as provided by the engineering team.
  • Assist in gathering proposals, blueprints, specifications, and related documents.
  • Assist in preparing reports by collecting, analyzing, and summarizing the information and trends.
  • Perform contract reviews on all POs received, recognize differences from quotes to orders and alert all necessary personnel to such differences.
  • Recognize cost extras, billable, and non-billable items with regards to WOs and job setups.
  • Contribute to the team effort by assisting team members as needed – RFQ requests, BOM entry, etc.
  • Data entry as needed or requested (Updating materials/pricing, updating customer/supplier information, etc.).
  • Answering the phone and directing enquiries to the appropriate personnel.
  • Able to maintain confidential information.
  • Maintain a clean and safe work environment i.e., tidy desk, lunchroom etc.
  • Present a professional image of Essex Weld Solutions, and a personal commitment to the safety and wellbeing of all employees.
  • Participate in continuous improvements, 5S and 8 Waste initiatives, including and not limited to processes, production flow etc.
  • Follow the ISO 9001:2015 processes and procedures.
  • Mandatory cross training required; training will be provided.
  • Perform all other duties as required.
  • You must adhere to Essex Weld Solutions Culture and Guiding Values


  • High School Diploma
  • 1-year experience in related field

Salary Range: To be determined base on experience

Type: Full time

Location: Essex, ON

On Bus Route:  No

Position Requires a Personal Vehicle: Yes

Additional Information

Contact:, 519-326-0513