JPF 2023-09-01 Office Assistant

Posted on: September 5, 2023

Date: September 5, 2023

Job Title: Office Assistant

NOC Code: 13110


  • General administrative duties including filing
  • Inter-company & external fuel billing, posting, COGS
  • Broker Fuel Onsite/Petro Billing, Posting and COGS
  • Petropass: retrieving multiple invoices from website, posting
  • Basic Data Entry: AR/AP invoicing
  • Payroll – (Simply Only) / potentially 1-3 companies
  • Weekly Scrap Purchase entries in Simply, file
  • Monthly Fuel Adj invoice in Simply, file
  • Month end Vendor statement Reconciliation for all companies
  • Off-site: Deposit pick-up at other location in town / Collecting mail from Post office & getting deposits ready / Bank Deposits & occasionally collecting PC while at bank/ Posting all deposits for all companies in Simply
  • Posting all deposits for all companies in Simply
  • Year end- boxing and new file set-up for all 8+ companies
  • Year end – Monthly Posting for Leases/Loans – starting Jan 2024
  • Monthly Posting of AR Internal sales, posting in corresponding company – starting Jan 2024


  • Experience with Excel
  • Office experience is required
  • Payroll experience is an asset
  • Simply Accounting is an asset

Salary Range: 15.60/hr.

Type: Part-time approx. 20-30 hours

Location: Essex

On Bus Route:  No

Position Requires a Personal Vehicle: Yes, travel off-site approximately 10km is required (reimbursement provided)

Additional Information

  • One-on-one training on all duties to be provided

Contact:, 519-326-0513